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Specifying the Search Schedule for a Content Source

By scheduling individual updates, you can customize how often Microsoft Office SharePoint Portal Server 2003 updates the information in an individual content source separately from how often SharePoint Portal Server updates a content index.

Specify a search schedule for a content source

1. On the Site Settings page, in the Search Settings and Indexed Content section, click Configure search and indexing.
2. On the Configure Search and Indexing page, do one of the following:
   • In the Other Content Sources section, click Manage content sources, and then do the following:

     Note  If you create or edit a search schedule by using this method, the content area, content source, and update type are all selected by default on the Edit Search Schedule page.

     1. On the Manage Content Sources page, rest the pointer on the name of the content source for which you want to specify a search schedule, and then click the arrow that appears.
     2. On the menu that appears, click Edit.
     3. On the Content_source_type content source page, click Advanced.
     4. In the Scheduled Updates section, click Specify full update schedule or Specify incremental update schedule.
   • In the General Content Settings and Indexing Status section, click Manage search schedules, and then do the following:
     1. On the Manage Search Schedules page, rest the pointer on the name of the content area that contains the content source for which you want to specify a search schedule, and then click the arrow that appears.
     2. On the menu that appears, click Edit this schedule.
3. On the Edit Search Schedule page, do the following:
   1. In the Content area list, click the content area that contains the content source for which you want to specify an update schedule for search.
   2. In the Content source list, click the content source for which you want to specify an update schedule for search.
   3. In the Update type list, click the update type.
   4. Do one of the following:

      Schedule daily updates

      1. In the Schedule type list, click Daily.
      2. In the Starting time list, click a starting time for the update.
      3. If you want to repeat the task within the time frame of a day, do the following:
         1. Select the Repeat task check box.
         2. In the Task interval (minutes) box, type a number to determine how many minutes elapse before the update starts again.
         3. In the Task duration (minutes) box, type a number to determine the time period during which the update repeats.
      4. In the Schedule interval (days) box, type how often you want the daily schedule to repeat.

         By default, if you select Daily and want to repeat the task, the content source is updated starting at 12 A.M. every 5 minutes for 24 hours (1440 minutes), and the update repeats every day.

         For example, you can schedule a crawl that runs every five minutes every day during business hours. To do this, schedule a daily update starting at 9:00 A.M. Select the Repeat task check box, specify a Task interval of 5 minutes, specify a Task duration of 480 minutes (8 hours), and specify a Schedule interval of 1 day. The crawl runs every day every 5 minutes between 9 A.M. and 5 P.M.

      Schedule weekly updates

      1. In the Schedule type list, click Weekly.
      2. In the Starting time list, click a starting time for the update.
      3. If you want to repeat the task within the time frame of a day, do the following:
         1. Select the Repeat task check box.
         2. In the Task interval (minutes) box, type a number to determine how many minutes elapse before the update starts again.
         3. In the Task duration (minutes) box, type a number to determine the time period during which the update repeats.
      4. In the Schedule interval (weeks) box, type how often you want the weekly schedule to repeat.
      5. On the list of weekdays, select the check box for the day of the week on which you want the update to run.

         By default, if you select Weekly and want to repeat the task, the content source is updated starting at 12 A.M. every 5 minutes for 24 hours (1440 minutes), and the update repeats on the day of the week on which you create the schedule.

4. Click OK.