Microsoft Office SharePoint Portal Server 2003
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Editing Properties of Crawled Content

Editing Properties of Crawled Content

Microsoft Office SharePoint Portal Server 2003 displays a list of the properties of items crawled by the content index server on the Manage Properties of Crawled Content page. SharePoint Portal Server displays most properties within groups according to the schema outlined for search. You can change the display name of these properties, or map them to other properties.

SharePoint Portal Server crawls some of these properties but hides them if no options are selected. You can decide whether to map a property, force it to be hidden, or select how it should be used in search and alerts.

You can also view the documents and other items that have been crawled that contain each property, also known as the source documents for that property. If those properties have been mapped to other properties during the creation of the content index to simplify search, those property mappings are also shown.

Showing and hiding excluded properties

By default, excluded properties are hidden and do not appear on the list. SharePoint Portal Server formats the name of excluded properties as strikethrough text.

  1. Click Site Settings, and in the Search Settings and Indexed Content section, click Manage properties from crawled documents.
  2. On the Manage Properties of Crawled Content page, on the toolbar, select or clear Hide excluded properties to hide or show excluded properties in the list.

Changing the display name of a property

  1. On the Manage Properties of Crawled Content page, click the group containing the property you want to edit, and then click the name of the property.
  2. In the Name and Information box, type a new display name for the property.
  3. Click OK.

Viewing the source documents for a property

  1. On the Manage Properties of Crawled Content page, click the group containing the property you want to view, and then click the name of the property.
  2. In the Content Using this Property section, a list of items with the property appears. Click the link for an item to view that item.
  3. Click OK.

Viewing property mappings for a property

  1. On the Manage Properties of Crawled Content page, click the group containing the property you want to view, and then click the name of the property.
  2. In the Mapping to this Property section, all of the properties mapped to this property appear.

    Note  Property mappings for this property will not take effect until the next time SharePoint Portal Server crawls the content.

  3. Click OK.

Mapping this property to another property

  1. On the Manage Properties of Crawled Content page, click the group containing the property you want to view, and then click the name of the property.
  2. In the Mapping to Other Properties section, select Map to another property, and then select the property you want to use instead of this property. To select a property that is not listed, select Other and then click Select a property.

    Note  Only properties of the same type are available for mapping.

  3. On the Map Property page, click the group containing the property you want to map to this property, and then click the property.
  4. Click OK to return to the Edit Property page for the original property.

Note  After you map a property to another property, the options for the mapped property are not available since it is treated as the other property.

Excluding a property from the content index

SharePoint Portal Server hides properties that are not set to be used in search or alerts. These are typically system properties of documents. You can decide to exclude any property. This can help improve performance during searches by excluding unnecessary information.

  1. On the Manage Properties of Crawled Content page, click the group containing the property you want to exclude from the content index, and then click the property name.
  2. In the Property Exclusion section, select Hide this property and do not use in search or alerts.

    The search and alerts options are marked as unavailable, and the property is hidden on the Manage Properties of Crawled Content page.

  3. Click OK.

Changing the search options

You can choose how properties are displayed in search.

  1. On the Manage Properties of Crawled Content page, click the group containing the property for which you want to change the search options, and then click the property name.
  2. In the Search Options section, select Include this property in Advanced Search options to allow users to perform advanced searches using this property.
  3. Select Include this property in the content index to include this property in the content index, so you can search for items based on this property.
  4. Select Allow property to be displayed to make this property available for display in custom search applications.
  5. Select Display this property in item details in search results to display this property in the Item details section for each item in search results.
  6. Click OK.

Changing the alerts options

You can choose how properties are displayed in alerts.

  1. On the Manage Properties of Crawled Content page, click the group containing the property for which you want to change the display options, and then click the property name.
  2. In the Alerts Options section, select Use this property when alerts determine if the object has changed to show an item as changed when the value for this property is changed.
  3. Select Include this property in alert e-mail messages to include this property in alert e-mail messages.
  4. Click OK.
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