Copy, move, or delete documents from the backward-compatible document library

You can copy or move documents in the backward-compatible document library and place them in an enhanced or standard folder either in the same or another workspace, or in a local folder on your computer. The information that moves with the document depends on the nature of the source and destination folders.

Enhanced folder Microsoft Office SharePoint Portal Server 2003 copies the document to the destination folder in a checked-out state. The document must be checked in. All metadata (the set of properties and values used to describe a document) in the document profile and Properties page remains with the document. If you are an author or coordinator on the document's folder and a coordinator on the destination folder, the document's version history is copied to the destination folder. Otherwise, the document version history is not copied to the destination folder.

If the document type conflicts with allowable document profiles in the destination folder, the default document profile for the destination folder is applied to the document.

Standard folder SharePoint Portal Server copies the document to the destination folder. Metadata from the profile form remains with the document.

Another backward-compatible document library SharePoint Portal Server copies the document to the destination folder. Metadata included on the document profile remains only with documents created using the Microsoft Office applications Microsoft Word, Microsoft Excel, and Microsoft PowerPoint. Metadata for other file types is not preserved. You must reenter this information by using the profile form.

Local folder SharePoint Portal Server copies the document to the local folder. Only certain document metadata, such as title, author, and description, remains with the document.

Open the Web folder for the document library and locate the document you want to move.
Right-click the document, and then click Cut.
Right-click the destination folder, and then click Paste.
The document is now located in the destination folder, and the original document is removed from the source folder.

Open the Web folder for the document library and locate the document you want to copy or delete.
Right-click one or more document, and then click Copy or Delete.
- If you are copying one or more files, right-click the destination folder, and then click Paste.
  Copies of the documents reside in the destination folder. The original documents remain in the source folder.
- If you are deleting one or more files, click OK.

On the navigation bar for the portal site, click Document Library.
Note If the document has already been published, you can also find the document by using search. In this case, click the link to the folder that contains the document to locate the document.
On the Document Library page, locate the document you want to delete.
Note The document may be available from a list on the Document Library page, or it may be located in a subfolder. If the document is located in a subfolder, open that folder to display its contents.
Click Show Actions for the document.
Verify that the correct document is selected, and then click Delete.
Click OK.
Caution The Delete command completely removes a document from the backward-compatible document library. You cannot restore a deleted document.

Copy, move, or delete documents from the backward-compatible document library

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