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Creating a Search Schedule

By creating a schedule for updates, you can customize how often Microsoft Office SharePoint Portal Server 2003 updates the information in an individual content source or in a content index.

You can create overlapping schedules to allow for the most effective update of information. For example, you can create a full update that runs every day at midnight, and you can create incremental updates which run continuously every day.

Create an update schedule for search

1. On the Site Settings page, in the Search Settings and Indexed Content section, click Configure search and indexing.
2. On the Configure Search and Indexing page, in the General Content Settings and Indexing Status section, click Manage search schedules.
3. On the Manage Search Schedules page, click New Search Schedule.
4. On the Edit Search Schedule page, in the Content area list, click the content index for which you want to create an update schedule.
5. In the Content source list, click the content source for which you want to create an update schedule.

   If you want the schedule to apply to the entire index, click All content sources.

   You can select specific content sources if you know that certain content needs to refresh faster than other content.

6. In the Update type list, click the update type.
7. Do one of the following:

   Schedule daily updates

   1. In the Schedule type list, click Daily.
   2. In the Starting time list, click a starting time for the update.
   3. If you want to repeat the task within the time frame of a day, do the following:
      1. Select the Repeat task check box.
      2. In the Task interval (minutes) box, type a number to determine how many minutes elapse before the update starts again.
      3. In the Task duration (minutes) box, type a number to determine the time period during which the update repeats.
   4. In the Schedule interval (days) box, type how often you want the daily schedule to repeat.

      By default, if you select Daily and want to repeat the task, the content source is updated starting at 12 A.M. every 5 minutes for 24 hours (1440 minutes), and the update repeats every day.

      For example, you can schedule a crawl that runs every five minutes every day during business hours. To do this, schedule a daily update starting at 9:00 A.M. Select the Repeat task check box, specify a Task interval of 5 minutes, specify a Task duration of 480 minutes (8 hours), and specify a Schedule interval of 1 day. The crawl runs every day every 5 minutes between 9 A.M. and 5 P.M.

   Schedule weekly updates

   1. In the Schedule type list, click Weekly.
   2. In the Starting time list, click a starting time for the update.
   3. If you want to repeat the task within the time frame of a day, do the following:
      1. Select the Repeat task check box.
      2. In the Task interval (minutes) box, type a number to determine how many minutes elapse before the update starts again.
      3. In the Task duration (minutes) box, type a number to determine the time period during which the update repeats.
   4. In the Schedule interval (weeks) box, type how often you want the weekly schedule to repeat.
   5. On the list of weekdays, select the check box for the day of the week on which you want the update to run.

      By default, if you select Weekly and want to repeat the task, the content source is updated starting at 12 A.M. every 5 minutes for 24 hours (1440 minutes), and the update repeats on the day of the week on which you create the schedule.

8. Click OK.