Creating a Document Library

Before you create a backward-compatible document library, you must do the following:

1. Install the optional components for backward-compatible document libraries. For more information, see Installing the Component for Backward-Compatible Document Libraries.
2. Configure the topology to include the document library server. For more information, see Changing Component Assignments for the Server Farm.

Create a document library

1. On the SharePoint Portal Server Central Administration for server_name page, in the Component Configuration section, click Configure document libraries (Web Storage System-based).
2. On the List and Manage Document Libraries page, click Create document library.
3. On the Create Document Library page, in the Name and Description section, do the following:
   1. In the Document library friendly name box, type the friendly name for the document library that you are creating.

      Note  The friendly name cannot exceed 100 characters in length.

   2. In the Document library description box, type the description for the document library.
   3. In the Document library name box, type a word to use in the URL of the document library after the server name.

      For example, for a URL of http://AdventureWorks/Adventure, you would type Adventure.

4. In the Associated Portal Site section, in the Portal site list, select the portal site to associate with this document library.

   The portal site provides search capability and the ability to personalize alerts for users of the backward-compatible document library.

   By default, users can get to the document library from the Document Library area on the home page of the portal site. If an area named Document Library already exists, the area for the document library you create uses the document library friendly name. For example, if you create a document library with a friendly name of Markets, the area name will be Markets if there is already an area named Document Library. In this example, if an area named Markets already exists, a number is appended to the name, i.e., Markets1.

   To create a document library that is not associated with a portal site, select None.

   A document library that is not associated with a portal site can be used as a stand-alone document library.

5. In the Document Library Contact section, do the following:
   1. In the Contact name box, type the name of the user or group to which you are assigning overall responsibility for the document library.
   2. In the Contact e-mail address box, type the e-mail address for the contact.

      The contact e-mail address can be that of an individual user or a group. This e-mail address is used as the reply-to address for e-mail messages sent by the document library during document approval routes.

6. In the Document Versions section, to limit the number of previous major versions of a document to retain when the document is approved, select the Specify version limit check box, and then type a limit in the Number of versions to retain box.

   Note  This setting does not affect the number of minor versions retained.

7. Click OK.

   The Operation Status page appears. After the document library is successfully created, the List and Manage Document Libraries page appears.

By default, everyone is a reader on the document library. A user who is a member of the local Administrators group on the server is a coordinator by default. If the identity for CentralAdminAppPool is a domain account, that account is a coordinator on the document library. In a single server configuration, the user who creates the document library (this user must be a member of the local Administrators group) is a coordinator.

You can also create a document library from the Site Settings page for a portal site if you are an administrator on the server farm. However, this option is displayed only if there is no document library already associated with the portal site. Each portal site can have only one document library associated with it. To create a document library from the Site Settings page, do the following:

1. On the Site Settings page, in the Optional Document Libraries section, click Create a portal document library for this portal.
2. Go to step 3 in the preceding procedure and continue.