Approve, reject, and archive keyword Best Bets

Keyword Best Bets are used in search only after the keyword Best Bets have been approved. Requiring approval helps keep results well-managed and under control.

The use of approval results in several kinds of status for keyword Best Bets:

• Pending    Pending keyword Best Bets are those that must be approved by a user with approval rights for the portal site before they are used by search. Depending on your rights and the settings for each keyword, keyword Best Bets may be approved by default. You may also want to reactivate an archived keyword Best Bet, or resubmit a rejected keyword Best Bet for approval. To change the status of an item to Pending, click the item and then click Undo Approval. That sets the status of the keyword Best Bet to Pending, allowing anyone with the proper rights to approve or reject the keyword Best Bet.
• Approved    Approved keyword Best Bets are those that were submitted for approval and then approved by someone with approval rights on the portal site. Depending on your keyword settings, some keyword Best Bets may be approved by default. You may want to reactivate and approve an archived keyword Best Bet, or change the status of a rejected item to Approved. To approve a keyword Best Bet, click the item and then click Approve.
• Rejected     Rejected keyword Best Bets are those that were submitted for approval and then rejected by someone with approval rights on the portal site. Depending on your keyword settings, some keyword Best Bets may be approved by default. You may want to reject a previously approved item or an item that is Pending. To reject a keyword Best Bet, click the item and then click Reject.
• Archived    Archived keyword Best Bets are those that are not in use now but that may be useful in the future. You can choose to mark any keyword Best Bet for archiving at any time. To mark a keyword Best Bet for archiving, click the keyword Best Bet and then click Archive. You must have an archiving program compatible with Microsoft Office SharePoint Portal Server 2003 to move the marked keyword Best Bets to an archive.

Check your keyword Best Bets regularly to approve pending keyword Best Bets, and to ensure that the status of other keyword Best Bets is appropriate. Your search results are improved by proper management of the status of keyword Best Bets.

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