Microsoft Office SharePoint Portal Server 2003
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Add or edit a news listing

Add or edit a news listing

Microsoft Office SharePoint Portal Server 2003 enables you to highlight information important to portal users by adding listings to the News area. A news listing can be either text-based content or a link to an existing news item, such as an article on a news service. To make managing news listings easier, you can specify start and end dates for content display and automatically mark expired news listings for archiving at the end of the publishing dates.

Add a news listing

  1. Go to a News page on the portal.

    Note  To determine if you are on a News page, check the Actions list. Add News appears as a possible action.

  2. In the Actions list, click Add News.
  3. In the Title and Description section, type a title and description for the news listing.
  4. To specify a source for the news content, do one of the following:

    Link to existing content

    1. Click Link to existing listing.
    2. In the Address box, type the Web address or path where the content is located.

    Provide text for this listing

    1. Click Add a news listing by entering text.
    2. Click Open Text Editor. The Text Editor window appears.
    3. Type the text to display for this listing.
    4. Click OK to save these changes and close the text editor.
  5. In the Dates section, you can specify start and end dates to display this listing.
    • To specify a start date for this listing, type the date you want this listing to appear on the portal site in the Start date box. The default date is today's date.
    • To specify an end date for this listing, type the date you no longer want this listing to appear on the portal site in the Expiration date box. You can leave this blank to display the listing indefinitely.
  6. In the Group section, select a group from the list to assign the listing to a group.

    For example, you can identify this listing as a Highlight for the News area by selecting the Highlight group.

  7. In the Image section, type the address for a graphics file you want to appear with this listing.

    Note  This image appears next to the listing on News pages.

  8. In the Location section, click Change location to display the listing in a different portal area or to select additional areas for the listing.

    How?

    1. On the Change Location page, select one or more areas in which to display this listing and clear any that you do not want.
    2. Click OK.

    Note  You can see the default location of the listing under Default location.

  9. In the Audience section, you can target this listing to users based on their job or task.

    Note  Members of the audience you select will see this listing on their personal site.

    How?

    1. Click the audience you want from the Available audiences list, and then click Add.

      Note  If the list of available audiences is long, you can type the audience name into the Find text box to go directly to the audience in the list.

    2. Click OK.
  10. Click OK.

Edit a news listing

  1. Locate the news listing you want to edit.
  2. On the page for the news listing, in the Actions list, click Edit News Listing.

  3. Click the General tab and change settings as necessary.

    1. In the Title and Description section, type a title and description for the listing.
    2. In the Content section, do one of the following:
      • If this listing is linked to existing content, type the new Web address or path where the content is located.
      • If this listing is composed of text, click Open Text Editor and change the text.
    3. In the Location section, click Change location to display the listing in a different portal area.

      How?

      1. On the Change Location page, select an area in which to display this listing.
      2. Click OK.

      Note  You can see the current location of the news listing under Default location.

    4. In the Related Items section, you will see a list of portal listings that point to this content. If you want to edit the settings for those listings, click the link to go to the listing.

  4. Click the Publishing tab and change settings as necessary.

    1. In the Publishing Dates section, you can specify start and end dates to display this listing.
      • To specify a start date for this listing, type the date you want this listing to appear on the portal site in the Start date box. The default date is today's date.
      • To specify an end date for this listing, type the date you no longer want this listing to appear on the portal site in the Expiration date box. You can leave this blank to display the listing indefinitely.
    2. In the Approval Status section, do one of the following:
      • Click Pending - Hold for later approval to add this listing but not display it. This listing will be hidden until the status is changed to Approved.
      • Click Approve - Display in area to display this listing.
      • Click Reject - Do not display in area to prevent this listing from appearing.
      • Click Archive - Mark for archiving to prevent this listing from appearing and mark it for later archiving.

  5. Click the Display tab and change settings as necessary.

    1. In the Group section, select a group from the list to assign the listing to a group.

      Note  For example, you can identify this listing as a Highlight for an area by selecting the Highlight group.

    2. In the Image section, enter the address for a graphics file you want to appear with this listing. The image may appear in the details of this news listing, while the icons may appear next to links to the news listing.
    3. In the Audience section, you can target this listing to users based on their job or task.

      Note  Members of the audience you select will see this listing on their personal site.

      How?

      1. Click the audience you want from the Available audiences list, and then click Add.

        Note  If the list of available audiences is long, you can type the audience name into the Find text box to go directly to the audience in the list.

      2. Click OK.

  6. Click the Search tab and change settings as necessary.

    • Specify whether to include this listing in search results.

      Note  If you click No, the listing will still appear in the areas you selected.

  7. Click OK.

Related Topics

Target an item to an audience
About Audiences
About grouping and ordering content in an area
About News
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